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Data Security for Offline Situations in VDI

One of the data security trends for enterprises that companies use today is a VDI (Virtual Desktop Infrastructure). More and more companies are converting their systems into a VDI environment because internal data leakage prevention is one of the main benefits, in addition to the reduction of the total cost of ownership.
However, VDI environments have a couple of issues that should be considered. One of the biggest concerns of corporate VDI environment is the no-network issue. VDI works by allowing a user to connect to the VDI server from their own computer via the network.

But what if an employee needs to use the data in a no-network environment while working outside the office or on a business trip? If the network is down or too slow to run the VDI environment successfully, the employee cannot work due to all the files and apps being stored on the VDI server-side, thus counterproductive. There is almost nothing the employee can do without a network connection in a VDI environment.

Up to date, some companies have tried to alleviate this issue by preparing additional laptops specifically for employees who work outside of the office or go on business trips. Companies have also set the offline mode for employee computers and installed applications to allow them to work in a no-network environment. However, these current solutions present serious internal data leakages which are counter functional. To solve that issue, companies have installed security software onto offsite specific laptops in addition to the VDI environment to prevent any security risks while also offering options of having offsite employees sign an official security agreement without installing additional security software on the laptops. This option is not safe at all because once an internal data leak occurs it is very difficult to stop the spread of the information.

Sound complicated? It can be very difficult to manage this business trip and offsite specific laptops, especially if the company is large. Administrators would have to register, store, and wipe each laptop every time it is used outside the office for the most optimum results. Think of the cost as well. The current VDI environment trend is not very cost-effective due to the need for additional security software for offline workers. This can lead to a very complicated and overpriced solution that is difficult to manage by company administrators.

Now there is an alternative; SECUDRIVE USB Office+ is designed to solve both these problems. For one, SECUDRIVE USB Office+ has leakage prevention security features that are stronger and more cost-efficient than a lot of the security software for laptops out there. Once a file is saved into the device, the user can only edit or save it back into the USB. When an employee saves a file into the device preparing for a business trip, the file can only be accessed inside the USB’s virtual drive, keeping the data safe. When the device is back in the office, the edited file is uploaded from the USB to the VDI environment and the user can continue to use the files.

Secondly, USB drives are more easily manageable than laptops, but in addition to that, SECUDRIVE also carries SECUDRIVE USB Management Tool/Server, a USB management program which records USB activity in a file event log, allowing administrators to monitor and audit their files. Administrators can also remotely render registered USB drives unavailable, disallowing users of the USB Office+ to be able to login. Using the two together, administrators can more easily register USB drives, monitor activity, and manage security settings from their own computer.
With a stronger and more convenient copy protection feature that works in offline environments, SECUDRIVE USB Office+ is one of the best alternative solutions for internal data leakage preventions out in the market.

For more information about USB Office+ and our USB Management program, please click here.

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How to Protect Confidential Data When Offline

How is it good policy to turn off security when it is needed most? It’s not.

When introducing a strong internal information leakage prevention system into an organization, a common complaint is that it hinders their efficiency. Therefore, many organizations aim to establish a transparent system where employees are virtually unaffected by the information security system.

Under a transparent security system, everything is done through a network where the manager can monitor employee actions. If any confidential files need to be sent out of the office, it will need to get approval from a manager and if using a hard copy, a watermarked version will be used. So it seems that data can be fairly well controlled from within the office.

Outside the office, however, it becomes exceptionally more complicated when trying to manage confidential data. If, for example, an employee were to leave on a business trip, there are numerous uncertainties and factors that need to be taken into consideration such as: Will it be acceptable if they bring a laptop with the data stored inside? What if the laptop is lost or stolen? Is password-encryption enough to stop potential hacking attempts? The list can go on and on. Also, if the laptop is not able to connect to the internet and therefore is not able to connect with the security system, either the laptop or the security system might not work. Generally, if a device that is being controlled by a security system cannot communicate with the system through a network, it will render the laptop unable to run in stand-alone to prevent data leakage. If not, then the laptop wouldn’t have any form of security which puts the data at risk.

In this type of scenario, many organizations often make ‘exceptions’ for employees going on business trips by stopping the agent program that enforces security policy on the installed PC for their internal information leakage system and only allows them to bring the laptop out of the office once signing additional security or non-disclosure agreements. Of course, this is not the best approach and it is best to just not let them take the laptop altogether.

By making these types of exceptions, the overall authority of the security system is then crippled. This can often lead to questioning the ability of the security system and these security exceptions are a recipe for internal data leakage. How is it good security policy to turn off security when it is needed most? It’s not. These “little exceptions” are leaving big holes in an enterprise’s security system and merely having employees sign one more non-disclosure agreement will not prevent data leakage; at best it will only discourage it.

Exceptions should not be made for a common reason such as a business trip or taking files out of the office. These are times when data leakage risks are at their peak and, if anything, more security should be put in place. Unfortunately, more limitations result in less efficiency. It is difficult to get around this tradeoff between security and efficiency but in the case of these exceptions, some sort of information security system is necessary. The best case would be a security system that can work both online and offline which would result in more trust in the security system as well as cover up these large holes when taking data in an offline environment.

In order to fill these security holes, there are products from SECUDRIVE (www.secudrives.com) that provide internal information leakage prevention solutions for such offline situations. SECUDRIVE utilizes hardware-encrypted USB flash drives for sending internal confidential data when out of the office. One unique line of products from SECUDRIVES is their copy-protected USB flash drives that block all copying functions so that files that are stored in the USB cannot be copied out. This will allow the security manager to block copying, printing, and screen capture of files before they are sent out of the office.

SECUDRIVE USB Office is a copy-protected USB solution for organizational business files such as Microsoft Office files while SECUDRIVE USB CAD is also a copy-protected USB that is meant for computer-aided design files such as Adobe and Autodesk files. Also, the USBs can be managed using SECUDRIVE USB Management Server which will allow the administrator to control password and security policies, as well as record USB activity in the program’s log.

Internal information leakage prevention systems need to be able to function both online and offline as well. Business continuity should not be sacrificed for internal leakage prevention and internal leakage prevention systems should not be disabled to retain business continuity. Products such as SECUDRIVE will help to create a balance between the two and make these security holes disappear.

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The Other Side of Edward Snowden Case

Thanks to the whistleblower case of Edward Snowden, the public is now aware of the level of private information gathering that has been performed by the U.S. government through agencies such as the NSA. Snowden release of top-secret NSA materials was referred to as “the most significant leak in US history according to the Daniel Ellsberg a former U.S. military analyst who is most famous for leaking the Pentagon Papers in 1971. What was most shocking was the degree of how much private information had been gathered in which case had brought back the fears and insecurities of when the Patriot Act was legislated in order to indiscriminately collect information under the banner of anti-terrorism.

Many journalists and information security specialists who have criticized the indiscriminate collection of private information have suggested that individuals should use client-side encryption solutions for private information, especially since storage solutions such as the cloud were becoming ever more popular. Since the Snowden case, however, public cloud services have been negatively impacted due to the heightened awareness of the lack of privacy of personal information.

In regards to information security, the Snowden case provides us, the public, with another large implication. Snowden worked for the NSA and its affiliated organization which has arguably one of the strongest internal information control systems in the world. Yet, he was able to gain access to highly confidential information that had the potential to impede national interests as well as the organization’s interests. Snowden was then able to copy the confidential information onto a USB flash drive and take it out of the office. For an organization such as the NSA and the affiliated organizations who are supposed to have a sound security infrastructure, this was a huge breach of their internal information security system, thus, making it clear that they had failed in managing internal information access and assessing the user’s ability to handle such information.

This case brings us to think more about the current situation of internal information security management systems of many U.S. organizations. A study conducted by Forrester stated that only 25 percent of data breach cases are from external attackers, meaning 75 percent of attacks are from within an organization. Even so, many organizations cannot easily integrate an internal information leakage prevention system because it often puts a damper on work efficiency. In some organizations, the management argues that it is almost impossible to prevent internal information leakage by utilizing a technological security solution and instead, they relieve themselves by getting employees’ to agree to a non-disclosure agreement and take some rudimentary education on information security. Though this is still needed, it is a much too passive solution.

It has become acceptable for workers to bring their own private devices such as laptops, tablets, and smartphones to their office to work. They store a lot of the organization’s confidential information onto the devices and are now taking the private information with them when they bring their laptop or tablet to a Starbucks, or pretty much everywhere when they bring around their smartphone. This is a huge security risk and it is important to be responsible for the security of the device as well as the information itself.

Now with cloud storage systems becoming more widely used, when companies decide to send designs for a new product, that their company spent a lot of time and money developing, through the cloud to an employee that is offsite, the company no longer has any ability to control the usage of the design. In this situation, all the organization can do is hope that nothing happens by fully trusting the non-disclosure agreement, information security education program, and their employees. Though it is good to have trust in your employees, blindly trusting them is plain idiocy. Without some sort of security system set in place, if a top-secret document is lost by employee carelessness, robbery, or even leaked by an employee with malicious intent, the organization may never find out who did it, where it happened, or even how it happened. Even if they do know the “who”, “what”, and “how”, the damage that follows often cannot simply be compensated by the dismissal of an employee or civil and criminal actions.

Ultimately, it comes down to the need for change: A need to restructure the way internal information leakage prevention systems are viewed and utilize preemptive security solutions. In order for organizations to prevent cases such as Snowden, there needs to be a push towards preemptive security solutions that can be used with existing technologies such as encryption, which only focuses on preventing leakage when the device is lost or stolen. It’s because many chose to be oblivious the fact that those that are authorized to use the data are possibly the biggest threat in terms of information leakage.

A possible solution to the prevention of internal information leakage, are storage devices that utilize features such as copy protection. Secudrive (www.secudrives.com) provides solutions that even small and medium companies can easily integrate into their security policy. They provide products that can prevent unauthorized copy of A/V files, office files and even CAD files, supporting various storage devices such as USB flash drives, file servers, and public cloud storage systems. Alongside their copy protection products, Secudrive also provides device control products that allow only registered devices, such as USB flash drives, tablets, and smartphones, to be able to access a port of a registered PC.

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Secudrive USB CAD released

Brainzsquare announced the release of specialized copy protection, a secure USB drive solution for design and CAD files, SECUDRIVE USB CAD, into the market. SECUDRIVE USB CAD offers copy protection for important design files and prevents unauthorized copy, print, or transfer. It also utilizes its compatibility with various CAD and design applications such as AutoCAD, OrCAD, Adobe Photoshop, Illustrator, and more. With other security features such as password protection, event logs, and validity settings, this solution is especially useful for designers who carry their designs with them.

San Jose, CA-August 19th, 2013-Brainzsquare announces the release of SECUDRIVE USB CAD, a specialized, copy- protected, secure USB solution developed especially for compatibility with design and CAD files, into the market. With other security features embedded into the solution, SECUDRIVE USB CAD is perfect for designers who carry their precious designs with them on the go.

With SECUDRIVE USB CAD, users can safely carry their important designs with them wherever they go. Whether it be on a business trip, a trip to the office, or a public PC center, it provides copy protection not only for document files, but for computer-aided design files as well. The copy protection solution is compatible with numerous CAD and design programs such as Adobe Photoshop, Adobe Illustrator, AutoCAD, OrCAD, and more. By adding specific programs to the USB’s copy protection system, important design files cannot be opened by programs other than the ones the user has specified, and cannot be copied, transferred, or saved onto the local PC. This protects the user’s copyrights on their designs and prevents unauthorized people from viewing or leaking the data.

This secure USB solution also features validity settings, Auto-lock, password protection, and print controls with watermark printing. Validity settings allow users to set a time period for the USB to be active and also set a limited number of logins. If the user has to leave the computer for a few minutes, there’s no need to worry there either. With Auto-lock, users can set a specific time a computer can go inactive before the USB automatically logs out of the device. But be aware, data not saved will be lost upon logout. SECUDRIVE USB CAD also comes with password protection. Users will be asked to input a password upon their first login. If the wrong password is entered over ten consecutive times, the data on the USB will be automatically and irreversibly erased. This is to prevent data leakage if the USB drive is ever lost or stolen. Users have a choice of turning off printing completely, which doesn’t allow any file to be printed off of the USB drive, or turn on printing with a customizable watermark.

Users can also login as read-only mode. This prevents files on the USB from being edited or overwritten. With AES 256-bit hardware encryption and an embedded anti-virus vaccination, users can rest assured that their design files are safe from virus infections and malware. Detailed event logs are also provided with information such as date, time, user name, USB serial number, and action taken.

“Conceptual drawings and designs for new product development warrant a high level of confidentiality within a company. Companies, as well as employees today, have worried about loss, theft, or leakage of their designs whenever it is taken out on a portable device to show to cooperative partners outside of company grounds. Designers can now carry their precious design files with them on SECUDRIVE USB CAD and not have to worry about the security risks of losing their flash drive, unauthorized copying, or virus-infected files. This USB solution gives the users all they need to protect their precious data in a simple and effective way,” said Simon Kang, CEO of Brainzsquare.

If you have any questions or inquiries about this article or its contents, please contact us.

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SECUDRIVE USB Office Released

Brainzsquare releases SECUDRIVE USB Office, a new, copy-protected USB solution with hardware encryption and password protection which secures confidential documents. This secure USB solution comes with validity settings, security policies, and detailed event logs to prevent confidential documents from being leaked whether by accident or with malicious intent.

San Jose, CA-July 9th, 2013-Brainzsquare releases a new, copy-protected USB solution for confidential and private document files, into the market.

Many corporate businesses allow employees to carry confidential documents with them on their USB storage drives. But what can businesses do as an administrator if the employee’s flash drive is lost or stolen? What if there is a malicious intent on copying the confidential documents without an authorization? Brainzsquare has developed a USB solution to solve all these security issues.

With SECUDRIVE USB Office, employees that handle sensitive document files can feel safe carrying them on these specialized flash drives. A unique feature of this USB drive is the copy protection feature which prevents document files from being copied without authorization. The copy protection security feature is compatible and supports the Microsoft Office programs and others. By specifying which application is allowed or disallowed for copying, SECUDRIVE USB Office can prevent document files from being accessed and copied by other programs.

It also comes with hardware encryption and antivirus vaccination software to prevent document files from being leaked or affected by viruses. With several other security features such as validity settings, password protection, auto- lock, and detailed event logs, users can keep track of their documents and prevent data from being leaked if the flash drive is ever lost or stolen.

“SECUDRIVE USB Office is a top-notch USB security solution for business and corporate users due to the nature of the copy protection feature and other security policies. It can be a safe way to carry corporate confidential documents out of the office especially if the company utilizes a virtual desktop infrastructure. By using SECUDRIVE USB Office, users can prevent confidential documents from being leaked even if the USB drive is lost or stolen. It can also prevent private documents from accidental or malicious data leakage,” said Simon Kang, CEO of Brainzsquare.

If you have any questions or inquiries about this article or its contents, please contact us.

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SECUDRIVE USB Copy Protection Server Released

Brainzsquare releases SECUDRIVE Copy Protection Server, a high caliber copy protection solution for digital content and documents that require frequent content and policy updates and monitoring via servers. Administrators can now securely distribute and control content access remotely using online servers.

Brainzsquare announced its release of SECUDRIVE Copy Protection Server (SDCPS), a server-based copy protection solution into the market.

With the growing needs of content publishers and their content, distribution needs to be more efficient and more closely moderated. Existing copy protection, such as CD or DVD copy protection for content can take up to 10 days or more to produce and distribute, and can be quite pricey when adding all the delivery fees, distribution fees, etc., together. SDCPS was developed with the solution to that in mind. The ability to speed up the production and distribution process and the ability to update content, copy protection policies, and validity licenses regularly when distributed to remote locations are a few of the core advantages of SDCPS.

SDCPS caters especially to companies that need moderated copy protection for their evolving digital content and documents when distributing it to others via online. This specialized copy protection solution utilizes advanced features such as copy protection that prevents screen capture and printing without authorization, validity settings, and DRM policy settings with optional password settings. SDCPS allows administrators to update content licenses and security policies for the purpose of monitoring and regulating.

By installing the server component of SDCPS onto the server, the administrator can monitor, update, and control the validity settings of the digital content remotely. Content will still be downloaded and copied onto normal USB drives as with the regular SECUDRIVE Copy Protection. SDCPS creates secure image files by integrating the digital content and the security policy configuration. Once connected to the internet, a virtual drive will appear on the USB drive, allowing the user to view the stored content. Content policies updated on the server will be updated for authorized users on their virtual drive once connected to the internet.

“SECUDRIVE Copy Protection Server is all of the features of the regular Copy Protection, but now companies who need to monitor and update their content policies online when securely distributing content on USB drives can take advantage of the online license managing program,” said Simon Kang, CEO of Brainzsquare.

Brainzsquare offers 30-day trial versions of SDCPS for content publishers to try on their website (www.secudrives.com).

About Brainzsquare:
Founded in 2000, Brainzsquare has been serving specialized and innovative data security solutions into the market. With the launch of the SECUDRIVE product line in 2006, Brainzsquare has been providing products ranging from secure USB flash drives and data erasure products to copy protection software, device control, and file server security for corporate customers and content publishers.

If you have any questions or inquiries about this article or its contents, please contact us.

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SECUDRIVE USB Copy Protection Released

Specialized copy protection software, SECUDRIVE USB Copy Protection offers the highest caliber copy protection solution for digital content and documents. SECUDRIVE USB Copy Protection provides advanced copy protection features while offering flexibility and compatibility with custom, user-developed applications.

Brainzsquare announced its release of SECUDRIVE USB Copy Protection(SDUCP) a USB copy protection solution into the market.

The USB flash drives have been increasing in popularity due to their convenience, their high capacity storage size and their high-speed performance. More recognized than the CD-ROM when it comes to portable storage, USB drives have been used to distribute high-quality digital content by the media, education systems, government, and others.

SDUCP caters to companies that need copy protection for their digital content and documents when distributing it to others. SDUCP utilizes advanced features such as copy protection that prevents screen capture and printing without authorization, watermark options, validity settings, and DRM policy settings with optional password settings.

SDUCP’s copy protection is compatible with a variety of applications and formats such as HTML, PDF, Flash, multimedia, as well as custom, user-developed applications. SDUCP will interrupt and block the execution of applications except for the ones on the allowed list, and the content owner can simply register the applications via SDUCP’s user interface. There is no need to buy special USB drives because SDUCP also works with normal USB flash drives. SDUCP makes business life easier and more secure by eliminating the excess work of fixing content formatting and having to replace USB drives.

SECUDRIVE USB Copy Protection can be used in multiple settings such as small businesses and companies that distribute digital content like educational files, private documents, and more to prevent unauthorized copying. For customers in need of distributing a large quantity of secure content on USB drives, they can take advantage of the high-speed USB duplication system.

“This solution will help content publishers distribute their content easily and expand their business, especially if they deal with high-quality content such as educational files, technical files, E-books, manuals, etc.,” explains Simon Kang, CEO of Brainzsquare.

Brainzsquare offers 30-day trial versions of SDUCP for businesses to try on their website. (http://www.secudrives.com)

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Blog USB Copy Protection

How to Distribute Your Content Securely

Discs have been the primary method of distribution that content publishers have used for the past decade. With all the copy protection solutions for CD-ROMs and DVD-ROMs that are mostly used, we realize that content publishers trade good functions and content formatting issues for the convenience of using their own applications and a secure method to distributing. However, what has been quickly growing is that copy protection for discs are easily bypassed and copied without authority. These methods of distribution are quickly becoming outdated by the increasing advancement of USB storage capacity, security, and portable convenience.

Is there an affordable solution?
There is now! If you’re a content publisher or corporate distributor in a similar position, we announce Secudrive USB Copy Protection which provides content publishers security for their content by preventing unauthorized copying upon distribution. Secudrive USB Copy Protection is a USB based copy protection solution featuring copy protection policies, Digital Rights Management (DRM) policies, and compatibility with various pre-existing applications. The solution also works with normal USB flash drives, meaning you save money by not having to buy specific flash drives. For mass content distributors, by using the USB duplicator system and USB hubs, you can simultaneously copy secure content on up to sixteen USB drives.

What makes Secudrive USB Copy Protection so special?
The unique feature of Secudrive USB Copy Protection is that not only is it compatible with application programs that already exist on your computer(i.e. PDF viewer, audio and video players, Flash, etc.), it is compatible with special custom-developed applications that are required for your content to function properly. This allows content publishers the flexibility of protecting their content without having to worry about incompatibility and file formatting problems.

So whether you’re distributing digital education or entertainment media, important research documents, powerpoint media, or content requiring specialized custom applications, Secudrive USB Copy Protection has you covered.

A free consultation will be available.

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SECUDRIVE Secure USB products embed “Trend Micro USB Security™ 2.0”

Brainzsquare Co. Ltd. is introducing a new lineup of SECUDRIVE USB with “Trend Micro USB Security (TMUSB) 2.0” vaccine program, provided by Trend Micro Inc.

Equipped with AES 256bit hardware encryption chip, SECUDRIVE USB is targeting individuals with various security utilities and corporate with copy protection and policy management features.

With TMUSB 2.0 embedded, SECUDRIVE USB prevents viruses and malicious codes from invading the USB memory and terminates such threat when detected. Free pattern analysis and engine update is provided for one year from the date of purchase. The license can be renewed each year.

[ SECUDRIVE lineup with TMUSB 2.0 ]

• SECUDRIVE USB Personal V SD 200 Series:
Secure USB for privacy protection with auto-login, PC lock, secure backup, file eraser, hide folder utility embedded.
• SCUDRIVE USB Basic V SD200 Series :
Secure USB for work purposes that does not require any driver or software installation or administrator rights.
• SECUDRIVE USB Enterprise V SD200 Series:
Secure USB memory for enterprises that can set copy protection policy, data leakage control, file, and USB usage log with an exclusive management program
• SECUDRIVE USB Office V SD200 Series:
Copy-protected USB, suitable for delivering MS Office documents to partner companies with usage period and usage control.
• SECUDRIVE USB CAD V SD200 Series:
Copy-protected USB, suitable for delivering CAD files to partner companies with usage period and usage control.

• TMUSB website: TrendMicro.com

SECUDRIVE USB Drive Security & Management:
https://www.secudrives.com/solution/usb-drive-security-and-remote-management/

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A Checklist to Buy Secure USB Drives for Businesses

1. Hardware Encryption
Encrypting data is one of the basic features of a secure USB drive. There are two different types of encryption methods, software, and hardware; the main difference between the two is the location of the decipher key. While the software encryption method stores the decipher key on the PC, leaving it vulnerable to virus and hacking, the hardware encryption method keeps the decipher key on the USB drive to reduce the risk of it being exposed. If you are handling confidential or exposure-sensitive files, you should think about purchasing a hardware encrypted secure USB drive.

2. Automatic Self-Destruction Against Brute Force Attack
One of the simplest ways to hack into the secured information is by entering every possible combination until a match on the password is found. This is called the “brute force attack”. In order to prevent illegal access methods, the USB drive needs have a function where the data is completely deleted after a set amount of incorrect password attempts. Make sure your secure USB drive has safeguards against brute force attack.

3. Embedded with Vaccine Program for USB Drive
There are many factors that increase the chances of virus infection; the most influential factor is on how often the USB drive gets connected to an unreliable computer (i.e. public places, schools, libraries, and airports). Once infected, the USB drive acts as a host to infect other PCs. This is extremely dangerous, especially when the infected USB drive is connected to PCs that are connected to lab equipment or contains confidential data. The most efficient way to defend the USB drive from virus infection is to embed a vaccine program

on the USB drive. Anti-virus for USB drive is absolutely necessary when it comes to protecting your private data and files.

4. Need for Copy Protection
The basic function of a secure USB drive is to encrypt data, thus, preventing data leakage when lost or

stolen. However, sometimes those with access to the files would copy the shared files using a USB drive or external hard drive. In this case, the data stored on the USB drive could be saved to the local PC without any trouble.

To prevent data leakage through a friend, coworker or family member, copy protection is ideal. Although the copy protection function is optional, it is necessary to keep those who might be closer to you, out of your private life.

5. Do I need administrative USB drive?

Usually, secure USB drives are purchased by the company and given out to the employees. In which case, each USB drive is independently protected against copy protection, and the individuals become responsible for any leakage accidents.

The administrative USB drive is suitable for companies with a security administrator; the administrator controls every USB drive in the entire company with his own configured security policy. With the administrative USB drive, the security administrator can control password, copy protection, log collection, prevent data leakage, restore password, validity period and number of uses.

6. Reusable with Initialization Tool 
What happens when you forget your password to access the USB drive? Some secure USB drives are not allowed to be initialized, meaning you have to buy a new one. Others are reusable right after initialization but the data will be lost.

Make sure to purchase a replacement secure USB drive or buy one that can be initialized.