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Blog Device Control USB Sescurity

How to Deploy and Use USB Drives Safely

As the standard media to share all kinds of files with multiple individuals, USB drives are frequently sought by enterprises to streamline their daily operations both in and out of office. However, enterprises sometimes hesitate to put USB drives into actual implementation because the potential risks that arise from not being able to authorize, protect, and manage USB drives easily can outweigh the various advantages that USB drives bring to enterprise work environments. Such risks can negatively impact the confidentiality of enterprise files head-on. Therefore, the decision to implement and use USB drives in enterprises hinges on the availability of USB drive security solutions that deliver enterprise file protection and comprehensive remote management of USB drives.

With Secudrive’s USB drive security solutions can the enterprises deploy USB drives on an enterprise-wide scale safely for employees both in and out of office. The solutions below will help enterprises with protection, authorization, and management of USB drives to ensure that enterprises files remain protected at all times.

  1. Secudrive USB Drives enforce robust protection against both external and internal threats

Implementing enterprise-wide usage of USB drives starts by using the secure USB drives with security measures that protect the stored files from being leaked or breached by not only the external individuals but also insiders. Secudrive USB Drivesprovide such security benefits with the most fundamental AES-256 hardware encryption and TMUSB Anti-Virus against external threats, as well as an innovative integration of digital rights management. Let’s find out how the three measures provide security for enterprises.

USB drives will perhaps spend most of the time outside the office, traveling with confidential data to different places. Thus naturally, USB drives are exposed to external threats like unauthorized access in case of loss or theft, and ransomware infections. Firstly, AES-256 hardware encryption prevents unauthorized file access by adding the primary security layer with keys, which must be set by the administrator. As for ransomware infections that could occur from repetitive USB drive usage on multiple external PCS, TMUSB Anti-Virus will detect, quarantine, and eliminate malware before it causes any harm to enterprise infrastructure after being recovered from usage.

While the two security measures prove to be effective against external threats, the insider threats to file confidentiality still looms large, as it is often overlooked by most of the secure USB drives. Secudrive’s understanding is that the most critical threats to file confidentiality lies ‘after’ the encryption; therefore, Secudrive USB drives go beyond encryption by integrating digital rights management (DRM), which is capable of restricting specific functions like file copy, screen-capturing, printing, and more. With DRM in place, enterprises no longer has to worry about insiders accidentally or maliciously risking the confidentiality of stored files after accessing the USB drives with credentials.

  1. Secudrive Device Control assures tightened control over authorized USB drives on endpoint PCs.

With USB drive security in check, the next step is to ensure that none of the unauthorized or personal USB drives can access the endpoint PCs. Secudrive Device Control is a solution that helps enterprises regulate and monitor the device access to endpoint ports, ensuring that only selected devices, Secudrive USB drives, in this case, are permitted. Enterprises can initially block all endpoint ports from access, and follow by allowing specific ports for access only by selected devices, under close surveillance from start to finish. In the case when an employee needs to access a blocked port for specific tasks, Secudrive Device Control is capable of temporarily ‘unblocking’ certain ports to ensure that work productivity remains uninterrupted.

  1. Secudrive USB Management Server monitors and manages multiple USB drives simultaneously.

If an enterprise is using USB drives in high numbers, negligence of ownership and responsibility that falls upon the users can cause chaos, which can further lead to costly losses and thefts of assets. To avoid such calamity, Secudrive USB Management Server (UMS) provides a centralized platform where multiple USB drives can be managed and monitored conveniently. Enterprises can remotely track, control, and see multiple USB drives real-time with a bird’s eye view for streamlined management and instant response to potentially catastrophic losses and thefts of USB drives. If such events occur, enterprises can lock or wipe the stored files to make sure that stored enterprise files are kept safe from being leaked. Hence, together with comprehensive remote management, UMS extends the degree of security even outside the office.

The three solutions, Secudrive USB Drives, Device Control, and USB Management Server form a perfect security architecture that provides holistic security to enterprises that wish to use USB drives for functional and streamlined daily operations. With three solutions working hand in hand, Secudrive USB Drive Security & Management will ensure granular security against both external and insider threats to file confidentiality, both in and out of office.

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Blog File Server Security

Why is EDRM Difficult for Enterprises?

Why is EDRM Difficult for Enterprises?

For enterprises, file sharing among employees must be integrated with effective security measures to avoid file leakage by internal employees or unauthorized outsiders, whether intentional or accidental. Commonly, encryption has been that key security measure that helped enterprises with secure file sharing; however, it is now considered as insufficient in protecting the files completely. It is critical that multiple and layered security features are put in place, rather than a single layer of encryption. Encryption plays a fundamental role in secure file sharing, but it alone cannot play entire role in secure file sharing.

Achieving the level of security at which most enterprises can feel comfortable and assured while they let employees share confidential files requires encryption and digital rights management (DRM) to protect file confidentiality ‘before and after’ file access. Adopted to enterprise landscape, DRM is often referred to as EDRM or enterprise digital rights management. It has been continuously touted to become the mainstay component in forming the data security architecture for enterprises, due to its ability to protect data on a file level by enforcing detailed and granular restrictions on specific file functionalities that persist even after leaving the secure enterprise premises and being accessed by external individuals.

In theory, EDRM seems like an effective and assured data security solution. However, according to a Gartner report “Market Guide for Information-Centric Endpoint and Mobile Protection,” it has proven to be rather complex for enterprises, regardless of the size and number of employees, to implement and operate EDRM due to the difficulty in scaling EDRM regarding enterprise-wide implementation and operation. Unfortunately, the troublesome complexity downplays the advantages that EDRM brings to enterprises, to the point where they become reluctant in integrating it into their data security architecture.

Modern enterprise landscape is all about data, which are the basis of a countless number of files that are being created, edited, and deleted repeatedly. The nature of operating with a high number of files means that complex EDRM implementation and operation on a file level can be even more challenging. Applying specific and granular controls for file access and usage to individual confidential files is a tough task that requires IT admins to understand EDRM mechanism thoroughly.

To help enterprises easily identify confidential files for selective implementation of EDRM controls, some solutions offer eDiscovery modules that automatically filter out files by matching predefined rules to see if those files contain confidential data. Even though this feature plays a part in streamlining the complex process, the initial stage of determining and defining the rules is just another complex, and even more important task that requires a high level of expertise and lengthy investment of time to get right. All in all, detailed and granular data security controls for confidential files that fall under the predefined rules may seem the right way to go for most enterprises; however, it is simply too complex to do so on a file level in this day and age where employees flooded daily with countless data and files.

Since the EDRM controls are implemented by those who create the files, determining what must be allowed and denied is solely up to the file creators. This may cause the conflict of interest between the two parties, as one party may face hindrance in work productivity. For lessening such complications, EDRM solutions offer adding dynamic controls to grant or revoke more controls to confidential files; however, this action can create a loophole through which confidential files, despite the enforcement of EDRM controls, may be leaked. The complexity that arises from the conflict of interest affects the individuals or groups within not only the same entity but also the external parties, like contractors and agencies with which enterprises cooperate.

File-level data security that persists even after leaving the secure enterprise premise is an appealing proposition of EDRM, and it is perhaps the correct security model that enterprises perhaps should be following. However, the high level of complexity that is apparent from the point of view of both IT admin and file user sides has been making enterprises to think twice before implementing EDRM. Integration of DRM to secure file sharing in and out of enterprises is a must, but doing it more simply and efficiently should be defined to cater to both small and big enterprises.

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Blog USB Sescurity

How to Mitigate Security Risks of USB Drives in Enterprises

Portable, fast, and easy, USB drives have become the household gadget for file and data transfer for the last two decades or so. From USB 1.0 to the newest standard, 3.2, USB drives have undergone tremendous evolution, which provided great functionality and practicality for both personal and enterprise. Especially for the enterprises, USB drives are incredibly functional IT assets, but they involve some risks regarding the confidentiality and security of valuable enterprise data.

  1. Unauthorized USB drives can cause data leakage and management chaos in and out of office.

Employees may use personal USB drives, without permission, to take and use confidential enterprise files in external environments. Therefore, the safekeeping of confidential enterprise files like customer data spreadsheets, financial statements, and engineering blueprints, are under threat of leaving the safe office premises and exposed to unexpected file leakage or tempering. Simply put, confidential enterprise files may end up in wrong places at the wrong time, and the enterprises might not even know such catastrophe has occurred.

Unseen risks associated with corruption, loss, and theft of confidential enterprise files from using unauthorized USB drives in and out of office is one of the biggest reasons why enterprises ditch them, despite the high level of productivity they offer. Therefore, the essential procedure to use USB drives safely in the enterprise environment is to first designate specific, and secure USB drives and their users, in addition to understanding the purpose of using them.

  1. When using USB drives that are unprotected, despite the clear indication of purpose and designated users, safekeeping of confidential enterprise data can still be at risk due to the three big reasons as below.

Lost or stolen USB drives are easily exposed to data leaks if they are found by unauthorized users since they can connect the USB drives to PCs to browse and use, or even leak the stored confidential files. To eliminate the possibility of confidential file leakage from lost or stolen USB drives, enterprises must consider encryption as a fundamental necessity.

Trusted insiders with permission to use authorized USB drivers can be a critical risk factor, despite the enforcement of encryption. They can take the confidential files for personal interests, like monetary gains or corporate espionage, by simply copying or taking the files and contents out of the USB drives. Therefore, enterprises must implement a ‘layered’ USB drive security that protects stored files ‘before and after’ authorized access.

Furthermore, frequent traveling and connection to external, unauthorized PCs may cause USB drives to be infected by malware without warning. Malware can spread itself to enterprise IT infrastructures like servers and endpoint PCs from infected USB drives after being recovered and used in enterprise environment. To use USB drives with minimum hassle, enterprises must consider implementing a trusted anti-virus vaccine that will detect, quarantine, and eliminate malicious codes on USB drives.

  1. Due to the high number of USB drives, enterprises may feel lost in managing the USB drives and their information.

For enterprises, the number of USB drives used may reach up to hundreds or thousands. If so, enterprises will face a difficult task of asset management, which pertains to assignment of the USB drives (which team or group uses which USB). Even though the USB drives have been authorized to be used, negligence of the ownership and responsibility that falls upon the users will contribute to disorganization in enterprises. Furthermore, such information can change as enterprises undergo structural changes in terms of teams and employees. Therefore, for enterprises that wish to operate smoothly with multiple USB drives and minimize disorganization in and out of office, USB drives and their specific information must be managed and even updated on a centralized platform by a dedicated individual.

For personal uses, authorizing, protecting, and managing USB drives may not matter so much. However, for enterprises, it is a completely different story; they simply cannot put their valuable, confidential files at risk by using ordinary USB drives. However, as technologies evolve, so do the capabilities to make sure that enterprises can authorize, protect, and manage USB drives for safe usage in and out of office.

In our next blog, we will discuss the number of security principles and technical measures to implement for comprehensive USB drive usage and management for enterprises.