Blog Device Control USB Sescurity

How to Deploy and Use USB Drives Safely

As the standard media to share all kinds of files with multiple individuals, USB drives are frequently sought by enterprises to streamline their daily operations both in and out of office. However, enterprises sometimes hesitate to put USB drives into actual implementation because the potential risks that arise from not being able to authorize, protect, and manage USB drives easily can outweigh the various advantages that USB drives bring to enterprise work environments. Such risks can negatively impact the confidentiality of enterprise files head-on. Therefore, the decision to implement and use USB drives in enterprises hinges on the availability of USB drive security solutions that deliver enterprise file protection and comprehensive remote management of USB drives.

With Secudrive’s USB drive security solutions can the enterprises deploy USB drives on an enterprise-wide scale safely for employees both in and out of office. The solutions below will help enterprises with protection, authorization, and management of USB drives to ensure that enterprises files remain protected at all times.

  1. Secudrive USB Drives enforce robust protection against both external and internal threats

Implementing enterprise-wide usage of USB drives starts by using the secure USB drives with security measures that protect the stored files from being leaked or breached by not only the external individuals but also insiders. Secudrive USB Drivesprovide such security benefits with the most fundamental AES-256 hardware encryption and TMUSB Anti-Virus against external threats, as well as an innovative integration of digital rights management. Let’s find out how the three measures provide security for enterprises.

USB drives will perhaps spend most of the time outside the office, traveling with confidential data to different places. Thus naturally, USB drives are exposed to external threats like unauthorized access in case of loss or theft, and ransomware infections. Firstly, AES-256 hardware encryption prevents unauthorized file access by adding the primary security layer with keys, which must be set by the administrator. As for ransomware infections that could occur from repetitive USB drive usage on multiple external PCS, TMUSB Anti-Virus will detect, quarantine, and eliminate malware before it causes any harm to enterprise infrastructure after being recovered from usage.

While the two security measures prove to be effective against external threats, the insider threats to file confidentiality still looms large, as it is often overlooked by most of the secure USB drives. Secudrive’s understanding is that the most critical threats to file confidentiality lies ‘after’ the encryption; therefore, Secudrive USB drives go beyond encryption by integrating digital rights management (DRM), which is capable of restricting specific functions like file copy, screen-capturing, printing, and more. With DRM in place, enterprises no longer has to worry about insiders accidentally or maliciously risking the confidentiality of stored files after accessing the USB drives with credentials.

  1. Secudrive Device Control assures tightened control over authorized USB drives on endpoint PCs.

With USB drive security in check, the next step is to ensure that none of the unauthorized or personal USB drives can access the endpoint PCs. Secudrive Device Control is a solution that helps enterprises regulate and monitor the device access to endpoint ports, ensuring that only selected devices, Secudrive USB drives, in this case, are permitted. Enterprises can initially block all endpoint ports from access, and follow by allowing specific ports for access only by selected devices, under close surveillance from start to finish. In the case when an employee needs to access a blocked port for specific tasks, Secudrive Device Control is capable of temporarily ‘unblocking’ certain ports to ensure that work productivity remains uninterrupted.

  1. Secudrive USB Management Server monitors and manages multiple USB drives simultaneously.

If an enterprise is using USB drives in high numbers, negligence of ownership and responsibility that falls upon the users can cause chaos, which can further lead to costly losses and thefts of assets. To avoid such calamity, Secudrive USB Management Server (UMS) provides a centralized platform where multiple USB drives can be managed and monitored conveniently. Enterprises can remotely track, control, and see multiple USB drives real-time with a bird’s eye view for streamlined management and instant response to potentially catastrophic losses and thefts of USB drives. If such events occur, enterprises can lock or wipe the stored files to make sure that stored enterprise files are kept safe from being leaked. Hence, together with comprehensive remote management, UMS extends the degree of security even outside the office.

The three solutions, Secudrive USB Drives, Device Control, and USB Management Server form a perfect security architecture that provides holistic security to enterprises that wish to use USB drives for functional and streamlined daily operations. With three solutions working hand in hand, Secudrive USB Drive Security & Management will ensure granular security against both external and insider threats to file confidentiality, both in and out of office.

Blog USB Sescurity

How to Mitigate Security Risks of USB Drives in Enterprises

Portable, fast, and easy, USB drives have become the household gadget for file and data transfer for the last two decades or so. From USB 1.0 to the newest standard, 3.2, USB drives have undergone tremendous evolution, which provided great functionality and practicality for both personal and enterprise. Especially for the enterprises, USB drives are incredibly functional IT assets, but they involve some risks regarding the confidentiality and security of valuable enterprise data.

  1. Unauthorized USB drives can cause data leakage and management chaos in and out of office.

Employees may use personal USB drives, without permission, to take and use confidential enterprise files in external environments. Therefore, the safekeeping of confidential enterprise files like customer data spreadsheets, financial statements, and engineering blueprints, are under threat of leaving the safe office premises and exposed to unexpected file leakage or tempering. Simply put, confidential enterprise files may end up in wrong places at the wrong time, and the enterprises might not even know such catastrophe has occurred.

Unseen risks associated with corruption, loss, and theft of confidential enterprise files from using unauthorized USB drives in and out of office is one of the biggest reasons why enterprises ditch them, despite the high level of productivity they offer. Therefore, the essential procedure to use USB drives safely in the enterprise environment is to first designate specific, and secure USB drives and their users, in addition to understanding the purpose of using them.

  1. When using USB drives that are unprotected, despite the clear indication of purpose and designated users, safekeeping of confidential enterprise data can still be at risk due to the three big reasons as below.

Lost or stolen USB drives are easily exposed to data leaks if they are found by unauthorized users since they can connect the USB drives to PCs to browse and use, or even leak the stored confidential files. To eliminate the possibility of confidential file leakage from lost or stolen USB drives, enterprises must consider encryption as a fundamental necessity.

Trusted insiders with permission to use authorized USB drivers can be a critical risk factor, despite the enforcement of encryption. They can take the confidential files for personal interests, like monetary gains or corporate espionage, by simply copying or taking the files and contents out of the USB drives. Therefore, enterprises must implement a ‘layered’ USB drive security that protects stored files ‘before and after’ authorized access.

Furthermore, frequent traveling and connection to external, unauthorized PCs may cause USB drives to be infected by malware without warning. Malware can spread itself to enterprise IT infrastructures like servers and endpoint PCs from infected USB drives after being recovered and used in enterprise environment. To use USB drives with minimum hassle, enterprises must consider implementing a trusted anti-virus vaccine that will detect, quarantine, and eliminate malicious codes on USB drives.

  1. Due to the high number of USB drives, enterprises may feel lost in managing the USB drives and their information.

For enterprises, the number of USB drives used may reach up to hundreds or thousands. If so, enterprises will face a difficult task of asset management, which pertains to assignment of the USB drives (which team or group uses which USB). Even though the USB drives have been authorized to be used, negligence of the ownership and responsibility that falls upon the users will contribute to disorganization in enterprises. Furthermore, such information can change as enterprises undergo structural changes in terms of teams and employees. Therefore, for enterprises that wish to operate smoothly with multiple USB drives and minimize disorganization in and out of office, USB drives and their specific information must be managed and even updated on a centralized platform by a dedicated individual.

For personal uses, authorizing, protecting, and managing USB drives may not matter so much. However, for enterprises, it is a completely different story; they simply cannot put their valuable, confidential files at risk by using ordinary USB drives. However, as technologies evolve, so do the capabilities to make sure that enterprises can authorize, protect, and manage USB drives for safe usage in and out of office.

In our next blog, we will discuss the number of security principles and technical measures to implement for comprehensive USB drive usage and management for enterprises.