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Blog File Server Security

The Need for Digital Rights Management in Secure File Sharing

From simple communication to high-profile business development, collaboration among enterprises and employees in the digital sphere is the everyday essentials for work productivity, and in the heart of it lies the frequent sharing of files between internal and external individuals and groups. However, sharing is often not the end, as users will open and edit the files after sharing the files, which can be exposed to unseen threats of breach or leakage. Therefore, sharing files securely, whether in or out of office, is a priority for enterprises to avoid potentially catastrophic consequences.

Secure file sharing is not just one process, but a set of security measures that not only protect file confidentiality but also provide work productivity, both in and out of office. However, the majority of secure file sharing solutions come short in achieving both objectives, because the solutions focus on a model that is centered only around encryption.

Why is encryption insufficient for secure file sharing?

First of all, encryption works when enterprises assume that the trust in their employees and the legal force of documents, such as non-disclosure agreement, is at 100%. However, such an assumption is never guaranteed, and leaving important matter like file confidentiality to chance should never be considered by enterprises. Such claim is even truer when confidential files with valuable data like financials or business development are being priced higher than ever before and sought by other entities.

Secondly, encryption prevents file confidentiality only from those without access keys. It is true that various encryption tactics like a one-time password or two-factor authentication provide an extra layer of security; however, they merely extend outward, meaning that they provide more security ‘before’ file access.

Therefore, secure file sharing must employ digital rights management (DRM) in addition to encryption to protect file confidentiality ‘before and after’ file access.

The possibility of most critical threats to file confidentiality increases ‘after’ encryption, and they are mainly caused by unauthorized or even the trusted insiders with access keys. Moreover, insider threats are harder to detect and deter, as they come unexpectedly and unknowingly. In response, DRM plays an important role by restricting a specific set of functions after file access, which can potentially lead to file leakages, such as file copying, screen-capturing, printing, network-transferring, and more.

DRM is crucial, but it is not there to replace encryption. Therefore, it is important to acknowledge that DRM is added to encryption, rather than replacing it, to protect file confidentiality from both external and internal threat. After all, insider threats accounted for nearly 75 percent of security breach incidents, according to SecurityIntelligence. By going above and beyond encryption with DRM, sharing confidential files can be truly secure from internal and external threats of breach or leakage.

The need for DRM in secure file sharing is evident, as the idea of holistic file security ‘before and after’ access should be prioritized to prevent both external and insider threats. Furthermore, it provides employees to use a wide range of functions within the files’ native application, under the restriction from using a specific set of potentially risky functions like copying, printing, and screen-capturing. Stepping away from read-only or complete access restriction, specific leakage controls of DRM will help enterprises and employees to share, work, and protect their confidential files with ease. Therefore, DRM will prove to be an important factor in making enterprise file sharing to be completely secure and productive, both in and out of office.

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Blog File Server Security

How to Set up A Virtual Data Room

Secudrive File Server is a secure file sharing solution that helps enterprises to establish a collaborative workspace where multiple users can safely access, share, and edit confidential enterprise files, protected with digital rights management (DRM). Relative to the conventional DRM that is on file-level, Secudrive File Server’s folder-level DRM is a unique proposition as it helps enterprises to streamline and scale data security across enterprises.

With DRM as the core component of data security capability, Secudrive File Server can set up a virtual data room (VDR) that provides not only strengthened security but also continuous productivity. Before we get into how Secudrive File Server achieves such capability, let’s learn briefly about VDR.

What is virtual data room (VDR)? Derived from traditional data rooms, where only the selected individuals are given limited access to handle extremely confidential and sensitive documents within the highly secure environment, VDR achieves the same result but on a virtual scale by eliminating the inconvenience and spending due to increased logistical needs for traveling and spaces for individuals. As enterprises and businesses are going digital, VDR is becoming the staple for industries like legal, accounting, investment banking, and private equity.

Setting up VDR with Secudrive File Server involves its three key security features:

  1. Folder-level DRM
  2. Seamless AD integration
  3. Real-time monitoring and logs

Folder-level DRM, as mentioned above, is the core component of Secudrive File Server that makes VDR setup possible. It can restrict unauthorized actions that could lead to accidental or malicious leakage of documents by copying, printing, screen-capturing, and network-transferring. This capability on folder-level means that all documents within DRM-configured shared folders will be restricted altogether. Therefore, administrators can either create new or designate existing shared folders as VDR to store and handle confidential documents. Since all individuals are restricted from committing unauthorized actions to leak any of the documents within DRM-integrated shared folders, enterprises can securely facilitate handling of confidential documents by multiple, authorized individuals. Last not but least, customized watermark printing can be permitted in the case when certain documents need to be printed for specific circumstances.

Folder-level DRM is what differentiates Secudrive File Server VDRs from conventional VDRs as the latter merely provide an extremely limited, read-only environment, which completely overlooks productivity in addition to heightened security. As the DRM integrates to native applications with which the confidential documents are opened and handled, individuals can still benefit from all the capabilities that the native applications offer, minus the actions that could potentially lead to accidental or malicious leakage.

Seamless AD integration means that Secudrive File Server can manage who can or cannot enter certain shared folders, based on the currently existing AD configurations of an enterprise. Managing who is allowed or restricted from entering VDRs is a critical aspect in talking about the security of VDRs. Straight from the management console, Secudrive File Server administrator can grant or revoke access to shared folders that have been designated as VDR with ease.

Real-time monitoring and logs give enterprises the visibility to see every piece of the action of all individuals inside the shared folders that have been designated as VDR. With the real-time visibility in check, enterprises can detect anomalous activities that may signal the leakage intentions, to which they can instantly respond by cutting access to VDR on the spot. Moreover, the visibility extends further by recording all the activities as logs to ensure that document confidentiality remains true even after the tasks in VDRs are complete, as the enterprises or the third-party auditors can review and check for suspected wrongdoings that could have been missed.

Secudrive File Server’s unique stance on confidential data security enables enterprises to set up VDRs where only the selected individuals can enter to handle confidential documents. The real benefit lies in the swift and smooth designation of shared folders as VDRs, as existing enterprise AD and folder settings can be configured straight from the management console. This benefit will certainly cut time to explore, and costs to the additional purchase of conventional VDR solution, which offer an only read-only environment that lacks the productivity aspect. With Secudrive File Server’s DRM, enterprises can benefit from trusted document security in an environment where unauthorized copying is denied, while necessary editing can be permitted.

Please visit Secudrive File Server product page for more information!