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Blog USB Copy Protection USB Sescurity

How to Remotely Manage USB Flash Drives

If you store your files on a USB flash drive, you can update them and share them with others using any computer, anywhere. This is why many organizations decline to take the USB ports off their employees’ computers, even though USB flash drives are responsible for many data breaches. As long as an organization continues to allow employees to use USBs, however, these flash drives should be vigorously managed in terms of information security.

Think about an unintended data breach caused, for example, by a lost USB flash drive storing electronic personal health information. Perhaps encrypting USB flash drives can be enough to prevent unauthorized access to the data on them. Consider the Snowden Case, in which an insider maliciously moved an organization’s sensitive data to a USB flash drive in order to hand it over to an improper person. To avoid such cases, you must adopt copy-protected USB flash drives that allow an administrator to manage users’ rights for copy, network transfer, print, and screen capture.

Secudrive USB Management Server makes it possible for an organization to remotely manage scattered USB flash drives to prevent data leakage, either as a result of employees’ malicious intentions or by mistake. Its major features are as follows:

  • Asset management: USB flash drives can be registered. All information on flash drives, such as the USB type, user, group, security policy, and serial number, can be viewed.
  • Password management: It is possible to set rules for passwords, including minimum length, a minimum number of digits and upper-case letters, and maximum failed trials. Flash drives can be locked, and data in them can be destroyed when the maximum number of trials is exceeded.
  • Usage management: A USB flash drive can be used only with pre-authorized computers. It is possible to manage usage expiration date, a maximum number of logins, a maximum idle time before log out, usage policy when offline, and other settings.
  • Digital rights management(DRM): It is possible to manage users’ rights to copy, print, screen capture, and network transfer. Compatible applications and accessible networks (IP, port, and URL) can be whitelisted. It is possible to prevent the creation of autorun.inf.
  • File management: Maximum file activity log size can be set. Files imported from and exported to other devices can be encrypted and backed up. Files with particular extensions can be blocked or allowed. Files can be distributed to USB flash drives remotely.
  • Log management: It is possible to monitor detailed usage logs such as IP access, access time, and file activities (create, view, modify, save, copy, print, network transfer, screen capture, and delete).

Secudrive USB Management Server is compatible with Secudrive USB Basic+, Secudrive USB Office+, and Secudrive USB CAD+. Secudrive USB Basic+ is a hardware-encrypted USB flash drive with an encryption chip that does not support DRM-related features. Secudrive USB Office+ and Secudrive USB CAD+ are also hardware-encrypted USB flash drives to which DRM features have been added. Secudrive USB Office+ prevents data leakage from business files such as Microsoft Office files, whereas Secudrive USB CAD+ does the same for CAD files such as those from AutoCAD and CATIA.

Organizations have their reasons for using USB flash drives. Secudrive USB Management Server makes it possible to remotely manage them to prevent data breaches of every kind.

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Blog File Server Security USB Sescurity

How to Protect CAD Files from Being Copied

Design drawings are manufacturers’ key intellectual properties. If a design drawing for a new product or core product technology were to be leaked to a competitor, it could severely damage the business; therefore, many high-tech manufacturers make an effort to keep their design drawing files secure.

However, manufacturers often design in tandem with business partners or big manufacturers like Apple, Samsung, or Dell, which usually design their own products and distribute the drawings to parts manufacturers. It is more difficult to keep drawing files secure in these cooperative environments. Big manufacturers pay serious attention to how securely their parts manufacturers manage drawing files, typically creating certain information security regulations for the small manufacturers and sometimes requiring them to retain it as a condition of cooperation. Secure drawing file management is an essential condition for manufacturers to grow as well as to survive.

Secudrive provides drawing file security for small- and medium-sized manufacturers.

Secudrive File Server CAD edition makes Windows file servers secure cooperative workspaces where in-house and remote coworkers can collaborate by sharing CAD files. Users can edit CAD files in a shared folder if they have permission to access it, while users’ rights for copy, print, screen capture, and network transfer of the files are prohibited. File activity logs, such as creator identity, opens, modifications, copies, prints, screen-captures, network transfers, and deletions can be monitored in real-time. A file can be prohibited from being saved in a different folder on the PC, a USB flash drive, an external hard drive, or the cloud. Copying a certain part of a drawing to a different folder by using the ”copy to clipboard” function can be also prohibited using the program. If there are many remote coworkers sharing CAD files, a file server can be located in the cloud using platforms such as AWS or Azure.

Secudrive USB CAD edition, which is compatible with Secudrive File Server CAD edition, is useful in situations where a user has to work with a CAD file outside of the office, such as a business trip where network connections are not available. With administrator approval, an encrypted copy of a CAD file can be saved in Secudrive USB CAD edition where the file cannot be copied, printed, screen captured, or network transferred from a USB flash drive because the administrator preset user rights in advance. All file activity logs can be monitored in real-time through the network or saved on a USB flash drive, allowing an administrator to see when the flash drive has returned to the office if not network connected. Before a file goes out from the file server to a USB flash drive, a copy of the file can be saved in the file server for ex post facto audit.

Secudrive USB CAD edition makes it possible to use all features of CAD programs with CAD files, meaning a user can rotate, view, and edit three-dimensional drawing files to come together with coworkers while the files are copy protected from the USB flash drive. It is different from existing general USB copy protection solutions, which convert three-dimensional drawing files to PDF-style, two-dimensional files. If you compare your view of a complicated original three-dimensional CATIA file with what you see in a converted two-dimensional image file, you can easily imagine how efficiently you can work with Secudrive USB CAD edition.

Most product design management solutions and product life cycle management solutions that focus on access rights management, file versioning management, and approval management are not enough to keep design drawing files secure. For design drawing files, there is a special focus on insider threats (e.g., a malicious employee attempting to hand files over to a competitor). Adopting multilayer security solutions like a big company, however, is not an easy job, especially for small- and medium-sized manufacturers. Secudrive File Server and USB CAD editions can be a necessary, simple, and easy security tool to prevent leakage of CAD files and to cooperate with business partners safely.

Secudrive supports the following CAD programs, with the compatibility list continuously growing: AutoCAD 2004-2016, 3DS Max, Maya, CAM350, DraftSight, DWG TrueView 2008, DWGEditor, eDrawings, OrCAD, P-CAD, Solid Edge ST, PTC Creo Parametric 2.0, CATIA, Solidworks, Unigraphics NX, AutoCAD MAP 3D, ArcView GIS, EPANET, and more.